Fun File Days
It’s time once again for our spring/summer Fun File Days event! This year’s Fun File Days week will be June 14th – June 18th. As always, bins will be delivered on that Monday and picked up on the following Monday. Once again the Records Management Department will be organizing the pick-up and delivery as well as funding all the shredding. If you’ve been saving up your records just waiting for this event, now’s the time to tell me how many bins you want! Also, if you have boxes of records sitting around waiting to be shredded you can let me know that, too. Not sure how many bins you need? Contact Records Management and we’ll figure it out. A university-wide email will go out on Wednesday, May 12th with additional information. If you wish to participate please email recordsmanagement@depaul.edu by June 7th.
Don’t have any paper or other media to shred? Why not take some time that week to go through your email, your hard drive, or your shared drives? Remember, retention periods apply to electronic records as well!
Contract Retention
On April 22nd you should have received an email listing the newly approved and/or revised University policies and procedures. One of the recently revised policies is Contract Requirements and Procedures. As part of the revision process the Office of the General Counsel changed the Responsible Department for any contracts that do not require OGC review. This means that the Records Retention Schedule has been updated to reflect the policy change. All original contracts must still be retained for 10 years from the termination of the contract but now individual departments may be responsible for retaining them. Please read the revised policy for more information. These changes are also listed in Record Groups 9.2 and 9.42 in the Records Retention Schedule. If you have questions, please let me know.
Shredding Statistics
Finally, we have last month’s shredding statistics from R4 Services. Remember, if you’re interested in overall totals you can always find them at the Procurement website.
Pounds Collected from Executive Consoles
1,821
Pounds Collected from 95-gallon bins
295
Total Pounds Collected
2,116
Tons Recycled After Shredding
1.06
Environmental Savings
18 Trees
7,406 Gallons of Water
196 Gallons of Gas
63 Pounds of Air Pollution
3.49 Cubic Yards of Landfill Space
4,338 Kilowatt Hours of Energy